Home Business Software Best Charity Accounting Software | Top 7 Reviewed and Compared for 2023
Nik Saraev
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The best charity accounting software is an invaluable tool for non-profit organizations, offering a way to easily track finances, manage donations and grants, and ensure compliance with relevant regulations. Keeping financial data organized and accessible is crucial for any charity, and the right software makes it simple.

We scoured the market for the best charity accounting software available today, evaluating features such as ease of use, scalability, and cost. After careful consideration, we found 7 products that stand out from the rest. Read on to discover how expert solutions like Zoho Books, Oracle NetSuite, and QuickBooks can help your charity stay on top of its finances.

Best Charity Accounting Software | Top 7 Shortlist

The backbone of any charity is accurate and efficient financial management. Our findings showed that Zoho Books is the best charity accounting software overall. However, other options are worthy of consideration, depending on your needs. Here’s an overview of our picks for the best charity accounting software:

  1. Zoho Books — By far, the best charity accounting software in 2023 | Try their free 14-day trial now to see for yourself.
  2. Oracle NetSuite — Best for large charities with more complex accounting cycles | Contact them for custom pricing.
  3. QuickBooks — An excellent choice for small to mid-sized charities | Sign up and get 30-day access for free.
  4. Sage — Excellent choice if you’re always on the go | Offers powerful cloud-based software compatible with all devices.
  5. FreshBooks — Popular charity accounting tool | Feature-rich and highly customizable.
  6. Xero — Superb accounting tool for charity organizations | Has phenomenal reporting and 500+ integrations.
  7. Bonsai — Perfect all-in-one accounting and tax solution for charities.

The Top 7 Non-Profit Accounting Solutions | Reviewed

To help you narrow down your options and source the best accounting tool for your charity organization, we review each of our top 7 in more depth below — including their key offerings and how each can help you, their pricing, and pros and cons.

1. Zoho Books — Our Top Overall Pick for the Best Charity Accounting Software

Zoho Books is a comprehensive cloud-based accounting software solution that offers an array of features tailored to the specific needs of charities.

Zoho Books — Our Top Overall Pick For The Best Charity Accounting Software
Pricing No. Of Users Mobile App Trial Version
$10/month 3 Yes Yes

It includes all the core bookkeeping functions and specialized features for tracking donations and grants, managing donors, and preparing financial reports for fundraising campaigns.

Get a clear look at your finances with Zoho’s comprehensive dashboard and reporting tools, which provide insights into the overall financial health of your organization, and understand and make better decisions with visually appealing and customizable reports.

Zoho Books also includes an integrated donor management system that allows you to easily:

    • Track donations
    • Manage donors
    • Create grant applications

You can even set up automated payment reminders for recurring contributions so that you never miss a payment from your generous supporters. It’s vital to keep track of donations, especially when you’re dealing with many donors.

Using Zoho Books, charities also have access to multiple currency support. This means that you can manage international donations and grants in the currency of your choice.

This feature enhances the global reach of charities, allowing them to accept donations from any country without worrying about exchange rates or additional fees.

Pros

  • Automate your workflow
  • Outstanding dashboard
  • Double-entry checker

Cons

  • Limited transactions per month

Pricing

The basic plan starts at $10 per month and is suitable for small charities with limited transactions. For larger charities, there are more expensive plans that offer unlimited transactions and advanced features.

A major point in favor of this software is that it provides a free-forever plan for nonprofits with annual revenue of less than $50k.

Zoho Books

Overall, Zoho Books is an excellent option for charities looking to automate their workflow with specialized features tailored specifically to their needs.

The only downside is the limited transactions per month. This may not be an issue for smaller charities, but for larger ones, it could limit the number of transactions they can make in a given month.

 

2. Oracle NetSuite — For Large Charities With More Complex Accounting Cycles

Oracle NetSuite is one of the most comprehensive and advanced charity accounting software solutions. Its Suite Donation, Suite Pro Bono, and Suite Capacity modules help charities manage their finances, track donations and grants, and measure performance.

Oracle NetSuite — For Large Charities With More Complex Accounting Cycles
Pricing No. Of Users Mobile App Trial Version
Not Published Unspecified Yes Yes

NetSuite’s comprehensive accounting capabilities are designed to meet the needs of large charities with multiple funding sources. Its sophisticated fund accounting tools allow for detailed income, expenses, and funds tracking.

The software also streamlines the management of donor data and pledges, making it easier to track donations from individuals or organizations. The GAAP-compliant framework means that charities can trust that they follow best practices.

The software also provides automated FASB reporting, making it easier to manage financial reports. This helps charities assess the performance of their programs and make informed decisions about future investments or activities.

On top of this, the software’s multi-currency support makes it easy for charities to track donations from multiple countries, while its integrated data security features ensure confidential information is kept secure.

NetSuite also excels at helping charities build relationships with donors by providing efficient donor management capabilities. The software makes it easy to create custom donor profiles and track donation history and preferences. It can also generate targeted campaigns tailored to each donor’s interests or giving levels.

Pros

  • For large charities
  • GAAB-compliant framework
  • Designed for charities

Cons

  • Not for small organizations

Pricing

For large charities, Oracle NetSuite’s pricing structure is based on a combination of the number of users, modules, and organizational size. Unfortunately, we can’t provide exact pricing information since it depends on your organization’s specific needs.

But some users have reported that the cost of Oracle NetSuite can range from $99 to $4,500 per month. The price is the only downside here if you are a small charity.

But if you’re a large charity, Oracle NetSuite is an excellent choice due to its comprehensive and advanced accounting capabilities.

 

3. QuickBooks — Excellent for Small to Mid-Sized Charities

QuickBooks is a popular choice for small to mid-sized charities that need affordable, easy-to-use accounting software. It’s a reliable program that makes it easy to keep track of money coming in and out, manage donors, prepare financial statements, generate reports, and more.

QuickBooks — Suited For Small to Mid-Sized Charities
Pricing No. Of Users Mobile App Trial Version
$5.10/month 1 Yes Yes

Boosting transparency is one of the key advantages of QuickBooks for charities. Its bill and purchase order tracking feature helps charities keep tabs on their expenses and track to whom they owe money.

This also makes it easier to generate reports that can be used for budgets and financial statements. The software’s template customization option is also useful for charities that need to create custom invoices or donation forms.

For example, a charity may want to include its logo and mission statement on donation forms. QuickBooks makes it easy to do this without requiring any coding experience.

Besides this, QuickBooks has a collection of charity-specific report templates that can generate end-of-year financial statements and other essential documents.

Your donors can also access their donation history online to track their giving. After all, transparency is key to building trust among your donors.

Pros

  • Budget-friendly
  • Hundreds of charity-specific reports
  • Unlimited invoicing

Cons

  • Not ideal for large organizations

Pricing

You’ll be surprised by the features included in your QuickBooks subscription, given the software’s affordability. There are three plans; Simple Start, QuickBooks Online Essentials, and QuickBooks Online Plus.

QuickBooks pricing

Though it’s not suitable for large charities like Netsuite, QuickBooks is still an excellent choice for small to mid-sized charities that need budget-friendly, intuitive solutions.

 

4. Sage — Top-Notch Cloud-Based Accounting Solution for Charities

Sage is an excellent choice for users who are always on the go. It’s a cloud-based accounting software app that offers a great workflow and robust features, making it ideal for charities and other not-for-profit organizations.

Sage — Top-Notch Cloud-Based Accounting Solution For Charities
Pricing No. Of Users Mobile App Trial Version
$10/month 1 Yes Yes

Instead of spending your time doing admin work, Sage allows you to focus on what really matters — helping people. Its bank reconciliation can be programmed automatically, saving you time and money.

For example, if you have donors who make monthly contributions, you can set up the software to automatically reconcile their payments. Besides this, the best thing about Sage is its intuitive user interface that’s easy to use and navigate.

You don’t have to be tech-savvy or an accounting expert to get started with it. It also has a built-in reporting feature that allows you to easily create financial reports. And if you need help understanding the data, there are detailed tutorials online from Sage.

On top of this, Sage also features budgeting tools that allow you to plan your income and expenses to ensure your finances are in order. This is extremely important for charities, as they must accurately estimate their expenses and income to stay afloat.

Pros

  • Very affordable
  • Offers discounts for non-profits
  • Robust integrations

Cons

  • Outdated UI

Pricing

Sage offers two pricing plans:

    • Start — Best for small charities. It includes basic features such as invoicing, budgeting, and bank reconciliation.
    • Standard — Perfect for larger charities that need features like payroll processing, customized reports, and inventory management.

You can get 50% off the Standard plan if you’re eligible — contact Sage to find out if you are now.

Sage Accounting pricing

The only negative thing about this software is its outdated design. It doesn’t look as modern and sleek as some of the other accounting software solutions out there.

But if your organization is planning to migrate to the cloud, one of the first steps is to utilize a cloud-based software like Sage.

 

5. FreshBooks — For Custom Invoices Tailored to Your Charity

FreshBooks is a cloud-based accounting software program that allows your charity to create customized invoices and track time spent on projects. It’s designed to help charities stay organized and efficient, with various features such as recurring invoices, project tracking, and custom fields for specific charity needs.

FreshBooks — For Custom Invoices Tailored For Your Charity
Pricing No. Of Users Mobile App Trial Version
$6/month 5 Yes Yes

The software is easy to set up, allowing you to quickly get your finances in order without needing a professional accountant or bookkeeper.

Its intuitive design allows you to create detailed invoices tailored to your charity’s unique requirements, making it easier than ever to manage donations and expenses. User-friendliness is extremely important here since not all charities can hire accounting professionals.

As one of the best accounting software tools, FreshBooks also features a range of time-tracking tools, so you can easily track how much time is spent on each project. This feature helps charities:

    • Stay on top of their finances
    • Accurately account for the resources they’re using
    • Helps ensure that everyone in the organization is working efficiently
    • Ensures the best use of donor money

Lastly, FreshBooks is also known for its highly customizable features. Charities can add custom fields to their invoices to track different donations or expenses, such as money raised by a specific event or the cost of materials for a project.

This gets you paid faster, making tracking your finances and meeting your expenses easier.

Pros

  • Unlimited Invoices
  • Customizable invoices
  • Time tracker

Cons

  • No budgeting capability

Pricing

FreshBooks is also one of the market’s most affordable charity accounting software solutions. Here are its pricing plans:

FreshBooks pricing

Overall, FreshBooks is the perfect charity accounting software solution for those who need a simple yet powerful tool to help them keep track of their time and finances and manage their donations and expenses.

Unfortunately, it doesn’t have any budgeting or forecasting features, but it’s still an excellent choice for charities that need to stay organized and efficient.

 

6. Xero — Very Detailed Reporting and Analytics

Xero is an award-winning cloud-based accounting software designed to make charity accounting easier and more efficient. It’s very easy to set up and use, giving charities access to real-time financial information in a secure environment.

Xero — Accounting Software With Robust Integrations
Pricing No. Of Users Mobile App Trial Version
$13/month Unlimited Yes Yes

With Xero, you can create detailed financial reports and get insights into cash flow, profit and loss, accounts receivable/payable, balance sheets, and more.

Xero also allows you to track expenses by category to help you stay on top of your charity’s finances. Plus, you can share this with your stakeholders and partners to help them gain a better understanding of your finances.

On top of this, Xero offers automated bank reconciliation, which helps you keep track of your charity’s transactions and accounts in one place. You can set up recurring payments and link multiple bank accounts to save time on bookkeeping tasks as you don’t need to manually enter each transaction.

As one of the best accounting and payroll solutions, Xero also offers payroll and time-tracking features that are great for charities with multiple employees. You can keep track of:

    • Employee hours
    • Pay rates
    • Holiday entitlements

All in real-time. Plus, you can also easily manage payroll tax liabilities, deductions, and reimbursements. No more manually creating payslips or calculating tax deductions for each employee.

Pros

  • Advanced reports and analytics
  • Offers bank and bills reconciliation
  • Robust integration

Cons

  • On the expensive side

Pricing

If you’re a non-profit or a charitable institution, you can get 25% off the monthly subscription fee with Xero. Plus, all 3 plans come with 24/7 customer support and free training.

Xero pricing

On the whole, Xero offers a phenomenal range of features tailored specifically for charities, plus deals on their plans — certainly an option worthy of consideration.

 

7. Bonsai — Modern Design and Very Easy to Set Up

Bonsai or Hello Bonsai is an intuitive charity accounting software with a lot to offer small to medium-sized charities. It’s built on modern design principles, making it very easy to set up and use.

Bonsai — Modern Design and Very Easy to Set Up
Pricing No. Of Users Mobile App Trial Version
$13/month Unlimited Yes Yes

Although Bonsai is well known amongst solopreneurs and freelancers, it’s quickly becoming a popular choice for charity accounting. With its powerful automated invoicing and expense tracking features, it perfectly fits the needs of small charities.

For instance, if your donations come from different sources, you can set up reminders for every donation to ensure you never miss out on any payments. Plus, Bonsai is the perfect choice for an intuitive and modern accounting system that doesn’t require a hefty setup.

It’s cloud-based, so you won’t need to install any software or hardware, and you can use it on any device — hence why it’s one of the best desktop accounting tools and a solid mobile solution for those on the move.

On the whole, Bonsai makes it very easy to keep track of expenses, income, donations, and other accounting transactions. It also offers a wide range of reports you can use to analyze your finances — this is great for deciding how best to manage your charity’s funds.

Pros

  • Setup reminders
  • Automatic invoices
  • Cloud-based

Cons

  • Expensive

Pricing

The Starter plan for the paid plans is $24 per month (billed yearly). Every essential component, including time tracking, invoicing, and the ability to create proposals and contracts, is on this plan — plus, there’s a built-in CRM to manage clients and projects.

Bonsai pricing

It’s not as comprehensive as QuickBooks or Zoho, but it gets the job done and more. The main selling point of this software is its design — it’s sleek, modern, and very user-friendly.

 

The Best Accounting Software for Charities | Compared

Charity organizations face unique challenges when it comes to accounting and financial management. From resource constraints to complex reporting requirements, charities need specialized software solutions that can make their daily tasks easier.

Fortunately, there are several excellent options for charity accounting software on the market today — each with its unique features and benefits. Check out our comparison table below for a quick look at our top 7 picks:

Software Pricing No. Of Users Mobile App Trial Version
Zoho $10/month 3 Yes Yes
Oracle Netsuite Not Published Unspecified Yes Yes
QuickBooks $5.10/month 1 Yes Yes
Sage Accounting $10/month 1 Yes Yes
FreshBooks $6/month 5 Yes Yes
Xero $13/month Unlimited Yes Yes
Bonsai $24/month Unlimited Yes Yes

Why Do Charity Organizations Need Accounting Software?

It’s not a secret that non-profit organizations have a lot of money to manage, and this can quickly become difficult without the right tools. Accounting software is designed to make it easier for charities to track their finances, create financial reports, and more.

Here are some of the reasons charities need accounting software:

Efficient Financial and Donor Management

Accounting software can help non-profit organizations manage their finances more efficiently. It automates much of the financial management process, such as invoicing, bill payments, and other transactions.

This makes it easier for charities to keep track of their money and ensures accurate financial records are always maintained.

Accurate Reports

With accounting software, charity organizations can generate reports that provide detailed information about their finances in an organized way. These reports can be used to make informed decisions about allocating resources and managing funds.

Improved Transparency

With one of the best non-profit accounting software tools, charity organizations can increase transparency by providing donors and other stakeholders with accurate financial information. This helps to build trust and encourages more donations from the public.

Automated Tax Filing

Accounting software can also help alleviate some of the stress associated with filing taxes for non-profits. It automates many of the processes involved in tax preparation, such as calculations and document organization, making it easier to file taxes on time and accurately every year.

How to Choose the Best Charity Accounting Software for Your Charity

Carefully choosing the right accounting software for your non-profit can be difficult. With the wide range of options available, it’s important to ensure you find the best fit for your needs and budget.

To help you make an informed decision, here are some tips on choosing the best charity accounting software for your charity organization.

Determine Your Needs

Before selecting a charity accounting software program, you must determine exactly what features and services you need from an accounting system. The more precisely you can define these requirements, the easier it’ll be to narrow down your choices and find the right one.

Research Solutions

Once you know what features and services are essential to your non-profit, it’s time to research different solutions. Start by looking at reviews from industry experts and feedback from other charities using the software in question.

This will help you get a better understanding of how the system works in practice and whether it meets your needs.

Compare Prices

Different charity accounting systems come with different price tags, so be sure to compare prices before deciding which one is right for your organization. Pay close attention to any additional costs, such as training fees and ongoing support charges.

Consider Integration

Many charity accounting software programs can integrate with other systems within your non-profit organization.

This can be extremely useful if you have multiple departments or branches that need to share data with one another. Make sure the software you choose can integrate with your existing systems to make life easier for everyone involved.

For example, you might want to integrate with your existing employee tracking software or project management tool.

Check its Features

When selecting charity accounting software, it’s important to check its features and capabilities. Make sure the program can handle your charity’s financial activities, such as budgeting, accounts payable/receivable, payroll processing, and tax filing.

Additionally, look for features that can help you optimize your day-to-day operations and ensure accuracy in reporting.

Charity Accounting FAQs

What is accounting software?

What accounting software do charities use?

What’s the best accounting software for a small charity?

What’s the best free charity accounting software?

Do charities need to have their accounts audited?

Conclusion | What’s the Best Charity Accounting Software in 2023?

In the US alone, millions of charities rely on accurate accounting tools to ensure their operations run smoothly. Choosing the best charity accounting software is no easy task, as there are many factors to consider, such as budget, features, and customizability.

Here’s a recap of the market’s leading options for non-profits:

  1. Zoho Books — By far, the best charity accounting software in 2023 | Try their free 14-day trial now to see for yourself.
  2. Oracle NetSuite — Best for large charities with more complex accounting cycles | Contact them for custom pricing.
  3. QuickBooks — An excellent choice for small to mid-sized charities | Sign up and get 30-day access for free.
  4. Sage — Excellent choice if you’re always on the go | Offers powerful cloud-based software compatible with all devices.
  5. FreshBooks — Popular charity accounting tool | Feature-rich and highly customizable.
  6. Xero — Superb accounting tool for charity organizations | Has phenomenal reporting and 500+ integrations.
  7. Bonsai — Perfect all-in-one accounting and tax solution for charities.

Zoho Books is our top choice in this category, and it’s a fantastic all-around choice for charities of any size. It allows you to manage multiple accounts, track donations, keep up with expenses, and generate reports quickly and easily.

Plus, it’s a cloud-based platform and automates most of your accounting tasks, meaning you won’t have to spend too much time on bookkeeping. It offers a free trial. Explore what it has to offer today without any commitment.

 

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