Home Business Software Best Landlord Accounting Software | Top 7 Reviewed for 2023
Jacob O'Shea
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The best landlord accounting software helps save you time with your rental finances, cut down your paperwork and streamline your processes and automate elements of your business operations. But with so many options to choose from, knowing which one’s the right one for you can be a challenge.

To help you select the best landlord accounting software for your property, we’ve tested and reviewed the top providers; comparing features, cost, pros and cons to see who’s worth spending your money on. Read on to see how providers like Zoho, QuickBooks, FreshBooks, and Sage stack up.

Best Landlord Accounting Software | Top 7 Shortlist

Our research found Zoho Books is the best accounting tool for landlords thanks to its wealth of features, automation, and integrations, all of which are designed with efficiency in mind. Here’s a quick look at our top choices:

  1. Zoho Books — The Best Landlord Accounting Software 2024 | Try it yourself With a 14-Day Free Trial
  2. Oracle NetSuite — The Most Sophisticated Landlord Accounting Software
  3. QuickBooks — Landlord Accounting Software for Landlords With a Small Property Portfolio
  4. Sage — Landlord Accounting Software With Simple Invoice Management
  5. FreshBooks — Easy To Use Landlord Accounting Software
  6. Xero — The Best Accounting Software for Growing Rental Property Companies
  7. Bonsai — Accounting Software for Self Employed Landlords

The Top 7 Landlord Accounting Software Solutions | Reviewed

Let’s take a deeper look at our top picks and see how each one can meet your needs:

1. Zoho Books — The Best Landlord Accounting Software 2024

Zoho Books is cloud-based accounting software offered by Zoho that is well-suited to meet landlords’ accounting requirements. The software is simple to use, with a clean layout, which makes it easy to track the amount of money you’re receiving, your cash flow and your expenses.

For landlords, one of the most important features of accounting software is the ability to create invoices. Zoho’s invoicing allows you to create recurring invoices you can send to your tenants whenever their next rental payment is due.

To make things even better, Zoho Books integrates with most leading payment gateways, including Stripe, PayPal, WorldPay and Square, so your tenants can pay their rent directly through the invoice – making it a streamlined process for you and your tenants.

All the payments you receive can then be viewed on your dashboard, making it nice and easy to track your incomings and any discrepancies that may occur.

Zoho Books dashboard

Zoho Books also has a mobile app that you can use on the go; this makes it easier to process expense receipts whenever you need to, rather than relying solely on a desktop application. Alongside these features, you can also create price estimates that can easily be transformed into invoices and issue credit notes (this feature can be very handy if you ever owe one of your tenant’s money) from within the platform.

Zoho has done a great job of creating accounting software that is easy to use and software that is packed full of features that will help landlords manage their rental properties. To make things even better for landlords, Zoho also has a property management app that can integrate with Zoho Books to make your property management even easier.

If you’re working with an accountant, Zoho Books also has the capacity for your accountant to access the platform if they need to, which helps to further streamline your accounting workflows.

Starting Price Compatibility Users for Starting Price Free Trial/Plan Money-Back Guarantee
Free Windows, Mac, iOS, and Android device 1 base user + 1 accountant user Free plan/14-day free trial 30-Day Money-Back Guarantee

Pros

  • Platform is easy to use
  • Easy to send invoices and accept payments from tenants or customers
  • Wide range of integrations available on the platform
  • Great range of plans to choose from

Cons

  • Uploading receipts on the mobile app can sometimes feel a little clunky

Pricing

Zoho Books have six plans available ranging from a free plan which is suitable for landlords taking under $50k in revenue, ranging to more advanced plans that would be more suitable for landlords managing a portfolio of properties or working for a property management company. Available plans are:

  • $0 Per Month Free Plan
  • $15 Per Month Standard plan
  • $40 Per Month Professional Plan
  • $60 Per Month Premium Plan
  • $120 Per Month Elite Plan
  • $240 Per Month Ultimate Plan

Zoho Books pricing

2. Oracle NetSuite – The Most Sophisticated Landlord Accounting Software

One of the more advanced cloud-based accounting solutions on the market today is Oracle NetSuite. The platform helps landlords simplify the process of carrying out accounting tasks, such as recording transactions and managing payables and receivables.

Oracle NetSuite Dashboard

NetSuite also has in-depth customer recording capabilities that you can use to record new tenant information and update any existing tenant records that you need to. Similar to Zoho Books invoicing features, Oracle NetSuite allows you to create custom invoices using a variety of templates, so you have complete creative control over how you want to invoice your tenants.

With NetSuite, you accept payments through a variety of different methods, including cash, credit card, electronic bank transfer, check and other electronic formats. The nice thing about NetSuite is that it can be as simple or as complex as you need it to be. Not many other accounting platforms possess the same amount of features as NetSuite, so if your landlord accounting needs are more advanced, this could be the perfect platform for you.

Starting Price Compatibility Users for Starting Price Free Trial/Plan Money-Back Guarantee
Custom Windows, Mac, iOS, and Android device Custom  N/A Custom

Pros

  • The platform contains more features than almost any other accounting platform
  • With the right set up, you can automate a lot of manual accounting processes
  • Customized pricing
  • NetSuite is owned by Oracle, one of the most well-respected software companies in the world, so you know you’re purchasing software from a renowned brand

Cons

  • The platform may be too complex for simple landlord accounting needs

Pricing

Oracle NetSuite doesn’t display public pricing for their platform. However, on their website, they do note that customers subscribe to NetSuite for an annual license fee. The license is made up of three main components: core platform, optional modules and the number of users.

3. QuickBooks – Landlord Accounting Software for Landlords With a Small Property Portfolio

QuickBooks has built its accounting software with small businesses in mind, including landlords. The company offers three different plans, ranging from a basic plan for new businesses, to plans for established and growing businesses.

Like other accounting solutions targeting smaller businesses, QuickBooks has tried to make its software as user-friendly and easy to understand as possible. This experience starts with the main dashboard that gives you a clear snapshot of your financial information, allowing you to quickly assess financial performance over a given time frame.

Quickbooks Dashboard

QuickBooks invoicing features are also easy to use. Once you’ve created a new invoice, you can choose the tenant you wish to invoice, fill out the relevant information, such as the products and services you’re billing, set payment terms and send.

You can also customize your invoices to easily add discounts, set the invoice as recurring and issue late payment reminders. You can also toggle online payments on and off, giving you more control over the way you accept payments. This level of functionality is impressive and makes it easy to send, receive/accept payments from tenants and manage all of your invoices.

Starting Price Compatibility Users for Starting Price Free Trial/Plan Money-Back Guarantee
$5.10 Windows, Mac, iOS, and Android device 1 base user + 1 accountant user 30-Day Free Trial 60-Day Money-Back Guarantee

Pros

  • Most features are easy to use
  • Impressive invoicing capabilities, including automatic late payment reminders – great for tenant management
  • Good range of plans available, particularly for landlords with small portfolios

Cons

  • Limited customer support options available outside of help articles
  • Not the best platform for landlords with large property portfolios

Pricing

QuickBooks has three plans available:

  • $5.10 Per Month Simple Start plan
  • $7.80 Per Month Essentials plan
  • $10.80 Per Month Plus plan

Quickbooks Pricing

4. Sage – Landlord Accounting Software With Simple Invoice Management

Sage’s accounting software plans are designed for self-employed, micro and small businesses including landlords and the software contains all the features that a typical landlord will need for their accounting tasks.

With Sage’s invoice management, you can easily create quotes, send invoices to tenants and suppliers, track payments, view customer receipts and more.

Sage accounting also integrates with Stripe, which makes it easier to choose your preferred methods of receiving payment. Payments that come through Stripe will automatically sync to your bank account, making it easier for you to keep your financial records in one place.

Syncing your bank accounts to Sage will also make your end-of-month reconciliation process that much easier, as the software will automatically match banking transactions to invoices.

Another feature we like on the Sage platform is how easy it is to track your activity, such as the number of invoices you’ve sent. E.g. on the ‘Sales Summary’ page, you can see how many invoices you’ve sent, the number of unpaid invoices, and any overdue invoices.

These insights are handy if you need to keep a close eye on your cash flow and be proactive regarding any outstanding or unpaid invoices.

Starting Price Compatibility Users for Starting Price Free Trial/Plan Money-Back Guarantee
$10 Windows, Mac, iOS, and Android device Custom N/A Not Stated

Pros

  • Affordable plans
  • User friendly platform
  • Ability to set recurring invoices

Cons

  • Set up can be complex

Pricing

Sage offers two plans to its customers:

  • $10 Per Month Sage Accounting Start Plan
  • $7.50 Per Month (70% off for 6 months, then $25 per month) Sage Accounting Plan

Sage Pricing

5. FreshBooks – Easy To Use Landlord Accounting Software

Another cloud based accounting system that’s well suited to landlords needs is FreshBooks. Interestingly FreshBooks were also the only provider we came across with a page on their website that specifically shows what their platform can do for landlords.

FreshBooks offers a similar feature suite to Zoho Books, QuickBooks and Sage. The setup process is very easy. All you need to do is add a few details about your business and why you’re using the platform, and upon completion, you’ll be directed to the main dashboard.

The dashboard is easy to use and contains most features that a landlord will need. You can get started by adding a client, creating and sending an invoice, or adding and tracking expenses.

Freshbooks Dashboard

We particularly like the invoicing features that FreshBooks has to offer. For example, you can customize your invoice by inputting your logo into the invoice and choosing a theme color and font – great for your branding. You can also set up recurring invoices, set up discounts, and get updates when your invoices are viewed or paid online. These features are all great for managing tenant profiles and payments.

Freshbooks Invoice

If you’re looking to test out FreshBooks, you can get started with a generous 30-day free trial, which should give you plenty of time to see if FreshBooks is the right accounting software for your property business.

Starting Price Compatibility Users for Starting Price Free Trial/Plan Money-Back Guarantee
$15 Windows, Mac, iOS, and Android device 1 base user 30-Day Free Trial 30-Day Money-Back Guarantee

Pros

  • Platform is simple to set up and use
  • Easy to create customized invoices
  • Generous 30-day free trial

Cons

  • Not the best platform for large businesses, so it may not be the best platform if you’re looking to manage a large amount of properties

Pricing

FreshBooks offers four plans:

  • $15 Per Month Lite Plan
  • $30 Per Month Plus Plan
  • $55 Per Month Premium Plan
  • Custom Pricing Select Plan

The range of plans FreshBooks offers gives users a lot of flexibility in terms of features; each plan also allows you to add additional users at $12.00 per person per month.

FreshBooks Pricing

6. Xero – The Best Accounting Software for Growing Rental Property Companies

Xero’s accounting software targets small business owners and landlords who want to keep on top of their finances using an easily manageable platform.

Xero’s platform comprises features, including customizable invoicing, expense management inventory and project management, bill payment and multi-currency options. You’ll find these features in a customizable dashboard where you can view all your important financial information.

These features are all useful to landlords, and the ability to accept payments in different countries will be particularly useful for landlords with real estate in different countries.

The dashboard provides an overview of your financial health, including your total cash in and cash out, overdue bills and outstanding invoices, which is particularly useful for tracking any late payments from your tenants.

Xero Dashboard

You can also create customizable reports, giving you the flexibility to fit the platform to your business needs. Additionally, all plans offered by Xero support unlimited users, so if your property business grows or you want someone to take over management of your landlord duties, you can easily add them to the platform.

Xero Reports

Although Xero is a useful piece of accounting software, it does have a couple of drawbacks. First, with the most basic platform, you can only send a maximum of twenty invoices a month and enter up to five bills, which may be a limit for some landlords, particularly those that manage multiple properties and have more than twenty tenants.

Also, the customer support offered can be frustrating in some instances. The company doesn’t provide a customer support phone number on its help pages. Instead, Xero offers 24/7 online support but only phone support in certain situations.

Starting Price Compatibility Users for Starting Price Free Trial/Plan Money-Back Guarantee
$13 Windows, Mac, iOS, and Android device N/A 30-Day Free Trial 45-Day Money-Back Guarantee

Pros

  • Clear dashboard will have all key financial information displayed
  • Multi-Currency options so you can accept global payments – useful for those landlords managing properties internationally
  • Generous 30-day free trial

Cons

  • Limited to twenty invoices on the ‘Early’ plan, which may be a problem for landlords managing more than twenty tenants
  • Limited customer support

Pricing

You can choose from three plans with Xero:

  • $13 Per Month Early Plan
  • $37 Per Month Growing Plan
  • $70 Per Month Established Plan

Xero Pricing USA

7. Bonsai – Accounting Software for Self Employed Landlords

Bonsai aims to provide easy-to-use accounting solutions for sole traders, landlords and small business owners.

Their platform contains features suited to landlords looking to cut down the time they spend invoicing and chasing up client payments, such as automating the entire invoice creation process, utilizing invoice templates and accepting payments in multiple currencies.

We also like that you can customize invoices and add your own branding. Small features like this can be essential to landlords who want their invoices to reflect their brand identity.

Bonsai invoice

Another plus point to Bonsai is the platform’s clean and easy-to-use interface. Once you’ve created your account, you’ll find the dashboard layout clean and easy to understand.

For example, on your dashboard, you’ll see an overview of your income and expenses, quick links to create a contract or draft a proposal and different tabs on the left-hand side of your dashboard to navigate to various individual features such as proposals, contracts and invoicing. These features are all very useful for landlords, particularly for managing client payments and invoices.

Bonsai income and expenses

Bonsai is a useful accounting platform, but it doesn’t yet have the advanced features that some landlords may require for their accounting needs.

Starting Price Compatibility Users for Starting Price Free Trial/Plan Money-Back Guarantee
$24 Windows, Mac, iOS, and Android device N/A 7-Day Free Trial 14-Day Money-Back Guarantee

Pros

  • Intuitive dashboard
  • Smart invoicing, proposal and contract features
  • Time tracking features
  • An easy-to-use platform for landlords

Cons

  • Limited features for landlords who have larger portfolios
  • Limited free trial of 7 days

Bonzai offers three different plans:

  • $24 Per Month Starter Plan
  • $39 Per Month Professional Plan
  • $79 Per Month Business Plan

Bonsai pricing

While Bonsai doesn’t have some of the more advanced features that some of the other providers we’ve looked at have, their platform has most things a landlord should need in accounting software.

The Best Property Accounting Software Solutions | Compared

Accounting Software Starting Price Users For Starting Price Free Trial/Plan Money-Back Guarantee
Zoho Books $0  1 base user + 1 accountant user 14 Days/Free Plan 30 Days
Oracle NetSuite Custom Custom N/A Custom
QuickBooks $5.10 1 base user + 1 accountant user 30 Days 60 Days
Sage  $7.50 Custom N/A Not Stated
FreshBooks $15 1 base user 30 Days 30 Days
Xero $13 N/A 30 Days 45 Days
Bonsai $24 N/A 7 Days 14 Days

What is Accounting Software for Rental Properties?

Owners of rental properties use accounting software to manage the day-to-day financial activities of their property portfolio, mainly their income and expenses. Most accounting software solutions allow users to run detailed reports that rental property owners can use to see how their business is progressing and whether they are on target to hit their business goals.

By automating basic and more complex accounting tasks, landlords can save time and help ensure the tax return they submit each year is accurate and compliant while lowering their reliance on accounting professionals.

Why Do I Need a Property Accounting Tool?

Whether you need a property accounting tool will depend on your accounting needs. Landlords with a single or a couple of properties may be able to sufficiently manage their accounting with a program like Excel, but if you’re a landlord who wants to be able to run complex accounting reports, synchronize different payment options to one platform and automate your invoicing process, then you’ll find a property accounting tool useful.

A property accounting tool is essential if you manage a more extensive portfolio of properties and have a team that manages your accounting, or you’re looking to simplify or automate some of your accounting processes and workflows.

How We Chose the Best Accounting Software for Landlords in 2024

We tested each platform’s key features, compatibility with different operating systems, and the price of each plan offered by each vendor and gauged each provider’s customer feedback.

We intend to give you the best possible understanding of the different landlord accounting software solutions on the market so you can make the best choice for your business. We’ve also tried to state what type of landlord or business each provider and plan is suited for and the best features you need to be aware of, as well as considering some of the limitations of each provider.

Rental Property Accounting FAQs

Do I need an accountant as a landlord?

What’s the best accounting software for a rental business?

How do I keep track of rental property expenses?

Is there landlord accounting software free of charge?

How much does accounting software for landlords cost?

What’s the difference between accounting software and bookkeeping software?

Conclusion | What’s the Best Landlord Accounting Software in 2024?

We hope that you now have a good picture of the different landlord accounting software solutions available to you and that you’re well set to choose a provider and a plan that will take care of your accounting. To recap, here are the seven providers we reviewed:

  1. Zoho Books — The Best Landlord Accounting Software 2024 | Try it yourself With a 14-Day Free Trial
  2. Oracle NetSuite — The Most Sophisticated Landlord Accounting Software
  3. QuickBooks — Landlord Accounting Software for Landlords With a Small Property Portfolio
  4. Sage — Landlord Accounting Software With Simple Invoice Management
  5. FreshBooks — Easy To Use Landlord Accounting Software
  6. Xero — The Best Accounting Software for Growing Rental Property Companies
  7. Bonsai — Accounting Software for Self Employed Landlords

Our selection for the best landlord accounting software in 2024 is Zoho Books. The platform contains the features most landlords will need such as easy invoice management, credit notes, income and expense tracking and even a dedicated property management platform that landlords can integrate into their accounting software should they want to.

 

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