Home Business Software Best Non-Profit Accounting Software | Top 7 Reviewed and Compared for 2023
Nik Saraev
Disclosure
Disclosure
In our content, we occasionally include affiliate links. Should you click on these links, we may earn a commission, though this incurs no additional cost to you. Your use of this website signifies your acceptance of our terms and conditions as well as our privacy policy.

The best non-profit accounting software can save you time and money while keeping your financial records organized. Many non-profit organizations choose software specifically designed for their industry, as these tools typically include features like donor management, fund accounting, and grant management. However, finding the best accounting software for your non-profit is no easy feat.

Here, we’ve comprehensively reviewed and compared the best non-profit accounting software to help you choose the right one for your organization. Read on to find out how leading tools like Zoho Books, Oracle NetSuite, and QuickBooks can help your non-profit manage its finances.

Best Non-profit Accounting Software | Top 7 Shortlist

There are a lot of providers to choose from. Our research undoubtedly crowned Zoho Books as the best non-profit accounting software for most organizations because of its integrations, automation, and efficiency. Here’s a quick breakdown of your top choices:

  1. Zoho Books — Our Top Pick for the Best Accounting Software for Non-Profits, Thanks to its Efficiency-Driven Automation | Start Your 14-Day Free Trial Today.
  2. Oracle NetSuite — Perfect for Customization and Complex Financial Needs for Non-Profits With Lots of Moving Parts | Try the 14-Day Free Trial Now.
  3. QuickBooks — Excellent Cash-Flow Management Accounting Software Thanks to its Time-Saving Features | Sign Up for the Generous 30-Day Free Trial Today.
  4. Sage — Popular Cloud-Based Non-Profit Accounting Software that’s Affordable and Feature-Rich.
  5. FreshBooks — Powerful Non-Profit Accounting Software That Makes Billing and Invoicing a Breeze.
  6. Xero — Great for Non-Profits that Need to Manage Their Finances On the Go, as it Offers Impressive Mobile Apps.
  7. Bonsai — Excellent for Collaboration and Managing Unlimited Projects With Complex Workflows Without Spending Extra.

The Top 7 Non-Profit Accounting Solutions | Reviewed

To help you make an informed decision on the best one for your non-profit organization, we’ll explore each of the market’s leading options in more depth below. This includes their key capabilities, pricing, and pros and cons. Read on to learn more.

1. Zoho Books – Best Overall Accounting Software for Non-Profits

Zoho Books is a favorite accounting software program among non-profits because of its ease of use and automation. A non-profit needs to have its finances in order, and Zoho Books makes that easy.

Zoho Books - Best Overall Accounting Software For Non-profit
Pricing No. Of Users Mobile App Trial Version
$10/month 3 Yes Yes

As a non-profit, there are multiple things that you need to keep in check when it comes to your finances. First and foremost, you must be using your funds in the most efficient way possible; that’s where workflow automation with Zoho Books comes in handy.

You can focus on more meaningful work with all your day-to-day financial tasks automated. Besides this, another great thing about Zoho Books is that it offers recurring payments.

This is extremely helpful for non-profits because it allows them to easily manage donations and other payments that need to be made regularly. You can set up recurring payments for weekly, monthly, or even yearly intervals.

This ensures that you’re always on top of your finances and that your donors are always taken care of. On top of this, Zoho Books also integrates with over 200 apps.

This means that if you’re already using other software tools for your non-profit, there’s a good chance that they integrate with Zoho Books — making the transition to using this accounting software a lot smoother and it ensures that all your financial data is readily available in one place.

Pros

  • Fully scalable
  • Easy to use
  • Very intuitive

Cons

  • Capped transactions per month

Pricing

Like many accounting software tools, Zoho Books offers different pricing plans depending on the size of your organization.

The Free plan is perfect for small organizations with up to 1 user and an accountant. With this plan, you get access to all the core features of Zoho Books. This includes invoicing, expense tracking, bank reconciliation, and more.

If you need more than 1 user or advanced features such as project accounting or time tracking, you’ll need to upgrade to one of Zoho Books’ paid plans. Here are your options:

Zoho Books

No matter which pricing plan you choose, Zoho Books offers a free trial, so explore the software before committing. On the whole, Zoho Books is the best as it’s affordable, and compared to other accounting software; it offers a wealth of features and automations.

 

2. Oracle NetSuite — Great Non-Profit Accounting Software for Customizations

Oracle NetSuite is hard to beat when it comes to customization and features. The software offers a wide range of features and options that can be tailored to your organization’s specific needs. It’s also one of the most popular accounting software programs among non-profits.

Oracle NetSuite — Great Non-profit Accounting Software for Customizations
Pricing No. Of Users Mobile App Trial Version
Not Published Unspecified Yes Yes

Oracle NetSuite is a great option if you’re looking for an all-in-one solution that can handle all your accounting needs, from tracking government grants to managing multiple fundraising campaigns. It offers very customizable accounting and finance tools, including:

    • General ledger
    • Accounts receivable
    • Accounts payable
    • Fixed asset management

NetSuite’s accounting software is also very user-friendly and intuitive. Even if you’re not an accountant, you should be able to navigate it easily.

Besides this, the software comes with various built-in reports that can be efficiently run and customized. You can also create custom reports using NetSuite’s reporting tool.

Lastly, NetSuite is accounting standards compliant. This means that your reports will be consistent with Generally Accepted Accounting Principles (GAAP) and other accounting standards.

This is important for non-profits because it allows you to show donors, trustees, and government agencies that you’re using best practices in your accounting.

Pros

  • All-in-one solution
  • Supports over 190 currencies
  • For mid to large-scale organizations

Cons

  • Not ideal for small non-profits

Pricing

Oracle NetSuite doesn’t list set prices on its website—you need to contact them for pricing. What you pay will vary based on the:

    • Product configuration that your organization chooses
    • Add-on modules you need
    • Number of users and,
    • Length of the contract

Based on our research, the starting price for a monthly membership is $99; however, the final cost may be several times that depending on your desired solution.

Due to its high price point, Oracle NetSuite is probably not the best choice for smaller non-profits that only need simple bookkeeping and invoicing. However, there is a risk-free free trial you can use to check it out before deciding.

 

3. QuickBooks — Cashflow Management Accounting Software

QuickBooks by Intuit is one of the most popular accounting software programs for small businesses and non-profits. It’s a comprehensive solution covering all financial management aspects, from bookkeeping to tax preparation.

 

QuickBooks Accounting Software Nonprofit

 

Pricing No. Of Users Mobile App Trial Version
$5.10/month 1 Yes Yes

Cashflow management is where QuickBooks shines. It gives you a clear picture of your organization’s financial health, so you can make informed decisions about where to allocate resources.

It displays your expense and profitability trends over time so that you can identify areas of improvement. This is very important for non-profits, which often have limited resources and need to make the most of every dollar.

QuickBooks also makes it easy to track donations and grant money. This is crucial for non-profits, as they need to show donors how their money is being used.

You can generate reports showing where each donation went and its impact. This transparency builds trust with donors and helps ensure continued support.

As with NetSuite, you can run QuickBooks in cloud-based or on-premises mode:

    1. Cloud-based QuickBooks is a good option for non-profits with limited IT resources, as it requires no installation or maintenance
    2. On-premises QuickBooks is more expensive but gives you more control over your data and customizations

Pros

  • Easy to set up
  • Flexible plans
  • Customizable invoices

Cons

  • Limited users, even on its most expensive plan

Pricing

QuickBooks has a very competitive pricing structure, especially for non-profits. Its Simple Start plan starts at just $5.10 per month. The significant difference between its three plans are the number of users and the features included.

QuickBooks pricing

Overall, QuickBooks is a comprehensive and affordable accounting software solution for non-profits. It doesn’t have a wide range of features, unlike Netsuite, but its core functionality is well-suited to non-profit needs.

 

4. Sage — Perfect for Small Non-Profit Organizations

Sage Accounting is one of the most affordable and comprehensive accounting software solutions for non-profits. Its budget-friendly pricing structure and wide range of features make it perfect for small to midsize organizations.

Sage — Perfect For Small Non-Profit Organizations

 

Pricing No. Of Users Mobile App Trial Version
$10/month 1 Yes Yes

You can make invoices with Sage accounting, send them to donors, and monitor donations and expenses all in one place. You can easily track ongoing, pending, and completed donations, making it easy to see which contributions have been used or are still available.

Sage also offers several features designed specifically for non-profits, such as tracking restricted and unrestricted funds. Monitoring these funds is critical for ensuring that you stay compliant with regulations.

For example, you may have to track how much of your funding comes from individual donors so that you don’t run afoul of campaign finance laws. And lastly, Sage Accounting’s reporting features are top-notch.

You can create custom reports or use one of the many built-in templates. These reports can be exported to Excel for further analysis or review by your board of directors. Plus, you can easily present your findings clearly, which is crucial for effective decision-making.

Pros

  • Very affordable
  • Excellent mobile app
  • Vast integrations

Cons

  • Outdated UI

Pricing

Sage only has two monthly subscription plans: Sage Accounting and Sage Accounting Start. Sage Accounting Starts supports a single user. With it, you can use the web and a mobile app to access services like:

    • Invoice production and monitoring
    • Automated bank reconciliation
    • Online card payments and financial reporting

Sage Accounting enables multiple users and offers the first six months for 70% off, making it only $7.50. The features of Accounting Start are all included in this package.

Sage Accounting pricing

Overall, Sage Accounting is very budget-friendly and doesn’t nickel-and-dime you with additional fees. However, its interface is a bit outdated compared to other accounting software solutions on the market.

 

5. FreshBooks — Excellent for Complex Billing Cycles and Multi-Client Works

FreshBooks is the perfect accounting software if you want your invoicing and payments to be made easily. This software is also great for dealing with complex billing cycles or multiple clients.

FreshBooks — Excellent For Complex Billing Cycles and Multi-Client Works
Pricing No. Of Users Mobile App Trial Version
$6/month 5 Yes Yes

With FreshBooks, you can easily track your time and expenses, create professional-looking invoices, and see how much money you make each month.

These invoices can be customized with your branding, and you can even set up recurring payments for clients who need to be billed regularly — as a non-profit organization, you’ll certainly appreciate the ability to brand your invoices with your own logo and colors.

After all, looking professional is key to keeping those donations coming in. Not only does FreshBooks make it easy to get paid, but it also makes it easy to keep track of your spending.

You can connect your bank account and credit card to FreshBooks so that all your transactions are automatically imported. This way, you can see where your money is going and spot any potential areas of waste.

On a final note, FreshBooks’ ACH (Automated Clearing House) payments are a great new feature. This allows you to debit your client’s bank account electronically instead of using a paper check. If you’re dealing with many clients, this can save you ample time and hassle.

Pros

Cons

  • No budgeting capability

Pricing

FreshBooks has three published pricing plans: Lite, Plus, Premium, and a custom plan called Select. The cheapest, Lite, starts at $6 per month. The main difference between the plans is the number of clients each can accommodate.

FreshBooks pricing

Despite not having a budgeting feature, FreshBooks is undoubtedly one of the best accounting software for non-profits due to its ease of use, complex billing features, and branding abilities.

 

6. Xero — On-the-Go Non-profit Accounting Software

Xero has a mobile app that makes it easy for busy non-profit professionals to stay on top of their finances while on the go. The app is available for iOS and Android devices, allowing users to view their financial data, create and send invoices, reconcile bank transactions, and more.

Xero — On-The-Go Non-profit Accounting Software
Pricing No. Of Users Mobile App Trial Version
$13/month Unlimited Yes Yes

This cloud-based program offers a variety of features designed to meet the needs of non-profits. All of Xero’s plans come with its mobile app and unlimited user access, meaning multiple team members can log in and use the software at no extra cost.

If you need to delegate tasks or give someone else access to your financial data, Xero makes it easy without spending any extra money. Besides this, one of the most critical features for non-profits is Xero’s built-in fund accounting.

This feature allows users to track and manage funds, which is essential for staying compliant with government regulations. For example, you can use Xero to track restricted and unrestricted funds, pledge payments, and grant funding.

Xero also offers an advanced analytics tool that allows users to see how their organization performs financially. The software can generate various reports, including balance sheets and income and cash flow statements.

This information helps you make informed decisions about where to allocate resources, plus you can also make professional presentations to your organization’s stakeholders with Xero’s data presentation tools.

Pros

  • Excellent payment system
  • Offers a 25% discount for non-profits
  • Unlimited user access

Cons

  • Multi-currency is only available via its Established plan

Pricing

Try Xero for 30 days, then see which plan works best for you and your organization. The provider offers 3 plans: Early, Growing, and Established.

The Early plan is best for small organizations with simple needs as it includes all the core features of Xero plus a few extras like bank reconciliation and bill capture for just $13 per month.

Xero pricing

The Growing plan might be better if you want a more comprehensive solution. All in all, Xero is a great accounting software solution for non-profits of all sizes.

However, unlike Oracle NetSuite and Zoho, it doesn’t have multi-currency support unless you upgrade to its most expensive plan.

 

7. Bonsai — Excellent for Managing Unlimited Projects

Bonsai is an excellent non-profit accounting software solution that offers unlimited project management and collaboration features for no extra fees, which makes it perfect for managing complex workflows and collaborating with others on projects.

Bonsai — Excellent for Managing Unlimited Projects
Pricing No. Of Users Mobile App Trial Version
$24/month Unlimited Yes Yes

The best thing about Bonsai is the ability to add unlimited collaborators without any restrictions or additional costs. This makes it perfect for managing large projects with multiple stakeholders.

Say that you’re managing a fundraising campaign with a team of 10 people. With Bonsai, you can add them all as collaborators, and they can view the progress of the project, make comments, and contribute their ideas without costing you an extra cent.

In addition, you can win more support for your cause by using Bonsai’s proposal templates. These templates are designed to help you secure funding from grant-making organizations.

They’re also helpful for writing project proposals to present to potential donors by guiding you on how to show precise estimates of your project’s budget and impact.

Like FreshBooks, Bonsai offers customizable invoicing features. You can create and send invoices to your clients or donors with just a few clicks. You can also set an automatic payment schedule to ensure that payments are made on time.

Pros

Cons

  • Pricey

Pricing

Bonsai also offers a free trial, so you can try out the software and see if it’s a good fit for your organization before committing to a paid plan. Their cheapest plan starts at $24 per month; it comes with all the fundamental features you need to run your accounting and finances, including unlimited projects, proposals, and invoices.

Bonsai pricing

Bonsai’s pricing is quite expensive compared to competitors, but its plans offer unlimited project management, which is rare among accounting software.

 

The Best Accounting Software for Non-Profits | Compared

The best accounting software for non-profits is easy to use, has affordable pricing, and can handle the number of users and transactions your organization has. Here’s a side-by-side comparison of the top 7 accounting software packages for non-profits.

Software Pricing No. Of Users Mobile App Trial Version
Zoho $10/month 3 Yes Yes
Oracle Netsuite Not Published Unspecified Yes Yes
QuickBooks $5.10/month 1 Yes Yes
Sage Accounting $10/month 1 Yes Yes
FreshBooks $6/month 5 Yes Yes
Xero $13/month Unlimited Yes Yes
Bonsai $24/month Unlimited Yes Yes

Why Do Non-profit Organizations Need Accounting Software?

Non-profits have a few things in common with commercial businesses: both stand to benefit hugely from accounting software. These programs allow you to manage your finances, measure your progress, and make better decisions for the future.

There are a lot of different software programs out there, but the one that’s best for you will depend on the size and nature of your organization and your personal preferences. Here are some of the benefits of using accounting software for non-profits:

Easier Financial Management

When it comes to managing finances, accounting software can make your life a lot easier. These tools can help you keep track of donations, expenses, and income so that you always know where your organization stands financially.

This information is critical for making sound financial decisions and ensuring that your non-profit is on track to meet its goals.

Better Decision-Making

Accounting software provides you with the data you need to make informed decisions about where to allocate resources and how to grow your organization sustainably.

Without this data, it would be much more difficult to make strategic decisions that could positively impact your non-profit.

For example, most software tracks financial trends over time, so you can easily see if your fundraising efforts are becoming less effective and make changes accordingly.

Increased Efficiency

Another major benefit of accounting software is that it can help you streamline your organization’s finances and become more efficient. Many programs offer features like automated bill payments and recurring donations, which can save you a lot of time and effort.

Additionally, having all your financial data in one place will make it much easier to track expenses and catch errors.

Stakeholder Reports

One of the most important benefits of accounting software for non-profits is that it can help you create detailed reports for your stakeholders. These reports can provide valuable insights into your organization’s finances and help you demonstrate your impact to potential donors.

Say that you need to create a proposal for an upcoming fundraising event. With accounting software, you can easily pull data on your past fundraising efforts to show how much money you’ve raised and how you plan to use the funds. This information will be critical in convincing potential donors to support your campaign.

Pay Staff on Time

Lastly, accounting software can help ensure that your employees are paid on time and in full. This is important for maintaining good relationships with your staff and complying with employment laws.

Most programs either include built-in payroll (see the best accounting and payroll solutions), integrations, or allow you to set up automated payments, so you never have to worry about missing a payroll deadline.

How to Choose the Best Charity Accounting Software for Your Non-Profit

We’ve explored 7 of the best non-profit accounting software tools for charities, churches, and other non-profits. If you’re having a hard time deciding which one is best for you, here are the most important factors to consider:

Automations

We’re living in a modern and digital world. Automation is key to saving time and money. The best accounting software for your non-profit should automate as many tasks as possible, as workflow automation saves you time and energy when done correctly.

Ease of use

Your accounting software should be easy to use. If it’s not, you’ll likely find yourself struggling to keep up with your books and wasting time trying to figure things out.

A good rule of thumb is choosing software with a low learning curve. That way, you can get started quickly and efficiently. Our top recommendation would be to try different solutions with their free trials to see how easy it’ll be to implement.

Reporting

Reporting is essential for any non-profit organization. You need to be able to track your progress and see where your money is going. The best accounting software will have robust reporting features that allow you to see all the data you need in one place.

This won’t be a concern you’ll have with any of our top 7 picks as all of them offer phenomenal reporting capabilities to give you the insight you need.

Flexibility

Flexibility is important in any software you choose, but it’s especially important in accounting software. You need to be able to tailor the software to fit your unique needs.

Look for software that allows you to customize reports, add new fields, and make changes to fit your specific requirements.

Support

When you’re running a non-profit, you can’t afford to waste time with software that’s difficult to use or doesn’t have good support. Look for software with a knowledgeable and responsive support team who can help you when needed.

Again, all 7 have fantastic user feedback in terms of support, but you can try them yourself with the free trials.

Scalability

As your non-profit grows, so will your accounting needs. It’s important to choose scalable software that can grow with you. Look for software that offers additional modules or features that you can add on as your needs change.

Here, the number of integration options might also be a crucial factor. If you find you need to integrate with a tool, it’ll make things inconvenient if your chosen tool doesn’t offer this integration.

Value

Finally, you need to ensure you’re getting good value for your money. When comparing accounting software, look at the price, features, automation, ease of use, support, and scalability. Balancing all these factors will help you choose the best software for your non-profit organization.

Non-profit Accounting FAQs

What is accounting software?

What accounting software do charities use?

What’s the best accounting software for a small non-profit?

What’s the best free charity accounting software?

Do charities need to have their accounts audited?

Conclusion | What’s the Best Non-profit Accounting Software in 2023?

You can easily find great accounting software for your non-profit by reading reviews and seeing what other organizations are using. The important thing is to get a system that will work well for you and save you time and money.

Here are our top 7 non-profit accounting software solutions in 2023:

  1. Zoho Books — Our Top Pick for the Best Accounting Software for Non-Profits, Thanks to its Efficiency-Driven Automation | Start Your 14-Day Free Trial Today.
  2. Oracle NetSuite — Perfect for Customization and Complex Financial Needs for Non-Profits With Lots of Moving Parts | Try the 14-Day Free Trial Now.
  3. QuickBooks — Excellent Cash-Flow Management Accounting Software Thanks to its Time-Saving Features | Sign Up for the Generous 30-Day Free Trial Today.
  4. Sage — Popular Cloud-Based Non-Profit Accounting Software that’s Affordable and Feature-Rich.
  5. FreshBooks — Powerful Non-Profit Accounting Software That Makes Billing and Invoicing a Breeze.
  6. Xero — Great for Non-Profits that Need to Manage Their Finances On the Go, as it Offers Impressive Mobile Apps.
  7. Bonsai — Excellent for Collaboration and Managing Unlimited Projects With Complex Workflows Without Spending Extra.

We dug deep and found that the best non-profit accounting software of 2023 is Zoho Books. It focuses on efficiency and automation to help you manage your finances better. Sign up for their free trial now to see if it’s a good fit for your organization.

Latest News

XRPL Targets A Deflationary Model With the New AMM Feature Burning XRP Tokens
Crypto News

XRPL Targets A Deflationary Model With the New AMM Feature Burning XRP Tokens

AI
News

The Netherlands Pledges Over $200 Million Towards Responsible AI Innovation

The Dutch government has announced a 204.5 million euro (approximately $222 million) commitment towards developing responsible and ethical artificial intelligence (AI) systems.  The pledge aims to position the Netherlands and...

Netflix Will No Longer Regularly Publish Subscriber Count from 2025
News

Netflix Will No Longer Regularly Publish Subscriber Count from 2025

Netflix has decided to stop telling the world about its subscriber tally. Starting next year, the company will put out an announcement only when it reaches a major subscriber milestone...

EU Tightens Grip On Porn Sites With Stricter Rules
News

EU Tightens Grip on Porn Sites with Stricter Rules

Ethereum ETH's Potential Rebound After Hitting Target Low
Crypto News

Ethereum ETH’s Potential Rebound After Hitting Target Low

Bitcoin (BTC) Coming Back Strong and Might Reach $200,000 Post-Halving
Crypto News

Bitcoin (BTC) Coming Back Strong and Might Reach $200,000 Post-Halving

Crypto analyst Predicts Bitcoin Consolidation and Identifies Altcoin Bottom
Crypto News

Crypto analyst Predicts Bitcoin Consolidation and Identifies Altcoin Bottom