Home Business Software Best Trucking Company Accounting Software | Top 7 Reviewed For 2023
Nik Saraev
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The best trucking company accounting software reliably tracks income and expenses, simplifies invoicing, and streamlines payroll so you can save time by automating mundane tasks like financial reconciliations and avoid costly mistakes that come with manual data entry.

In this post, we review the market’s best trucking company accounting software. We’ll discuss each one’s features, benefits, and pricing plans so you can confidently decide which is best suited for your trucking business. Read on to find out how industry leaders like Zoho Books, Oracle NetSuite, and QuickBooks stack up and compare your options.

Best Trucking Company Accounting Software | Top 7 Shortlist

Our extensive research and testing put Zoho Books in the top spot for the best trucker accounting software — in terms of features, pricing, and scalability, Zoho Books is undoubtedly the one to beat. Here’s how each tool ranked based on our testing criteria:

  1. Zoho Books — Top Pick for the Best Trucking Accounting Software | Start Your 14-Day Free Trial Today.
  2. Oracle NetSuite — Superb for Enterprise Trucking Companies | Try it Free for 14 Days Before You Buy.
  3. QuickBooks — The Best Accounting Software for Small Trucking Companies | Take Advantage of the Lengthy 30-Day Free Trial.
  4. Sage — A Powerful Option for Mid-Sized Trucking Companies Looking.
  5. FreshBooks — The Perfect Budget Trucking Accounting Tool for Independent Owner-Operators.
  6. Xero — Superb for Managing Multiple Entities Within the Same Trucking Company Structure.
  7. Bonsai — An Excellent All-in-One, Budget-Friendly Accounting Solution for Trucker Companies.

The Top 7 Accounting Software for Trucking Businesses | Reviewed

To help you get a full picture of what these tools offer, we review them in more depth below — from their key capabilities to pricing and their leading pros and cons; we’ll give you everything you need to make an informed decision on the best one for your business.

1. Zoho Books — Top Pick for the Best Trucking Accounting Software

Zoho Books is our overall top pick for the best trucking company software. Its comprehensive feature set, paired with its wide range of automations and competitive pricing, make it an ideal choice for small to medium-sized transport businesses.

Zoho Books — Best Trucking Company Software
Pricing No. Of Users Mobile App Trial Version
$10/month 3 Yes Yes

Workflow automation is a key feature of Zoho Books, allowing transport companies to streamline operations and save time. This allows you to easily create invoices, track payments, manage expenses, and generate reports quickly and efficiently.

Without this feature, manual processes would take up a lot of time, which could be better spent on other areas of your business. Besides this, the inventory management feature in Zoho Books is also a great asset for trucking companies.

With this, you can easily track your stock levels, order new products, and easily manage returns. This ensures that your business has the necessary supplies to meet customer demand and avoid unnecessary costs; it would be much harder to accurately track inventory levels and keep up with changing customer needs manually.

And if you want a bird’s-eye view of your company’s performance, the comprehensive dashboard with Zoho Books provides a clear overview. This allows you to easily monitor and analyze key metrics, such as sales progress, customer satisfaction levels, and profitability.

Pros

  • Flexible pricing-structures
  • Offers a CRM and ERP
  • Automatic bank reconciliation

Cons

  • Capped transactions per month

Pricing

Regarding pricing for Zoho Books, there are 6 plans to choose from:

Zoho Books Pricing

Here’s what each one gives you:

    • Free — Basic accounting capabilities
    • Standard — Includes invoicing, expense tracking, and reporting
    • Professional — Adds integration support for payment gateways and 10 user logins
    • Premium — Adds multi-currency support for an additional cost of $30/month
    • Elite — Provides access to advanced features such as project management tools
    • Ultimate — Gives you all the features of Zoho Books

With Zoho Books, you can easily manage your accounting and finances from one place. It will boost your business efficiency thanks to its robust automation capabilities.

Every plan offers a 14-day free trial period to sample the features before committing. The only downside is that it has limited transactions per month, but for most businesses, this won’t be an issue.

 

2. Oracle NetSuite — Robust Advanced Features and Optimal Customization

Oracle Netsuite is a complete software capable of managing your financials and clients. This software is designed to help businesses maximize their efficiency. Its intuitive interface and easy-to-use tools make it the perfect choice for businesses looking to streamline their operations and increase productivity.

Oracle NetSuite — Robust Accounting Software for Trucking Companies
Pricing No. Of Users Mobile App Trial Version
Not Published Unspecified Yes Yes

As a trucking company, having a capable financial management system is essential. Oracle Netsuite provides you with the ability to track your invoices, expenses, and payments with ease.

With its timely information and insights, you can keep on top of your finances quickly and accurately. Not only that, but this software also allows you to allocate funds for future projects without hassle.

Without a proper financial management system in place, it can become challenging to manage your budget efficiently. With Oracle NetSuite, you can easily plan for your future spending and manage your budget.

Oracle NetSuite comes with powerful inventory management tools

The software will enable you to identify areas of improvement and make informed decisions to maximize your profits. We understand how difficult it is to predict when financial issues may arise, and having this feature allows you to identify and address issues before they become a problem.

Lastly, it gives you a global, real-time view of inventory status, pricing, and more. With Oracle Netsuite’s supply chain management features, you can easily manage every aspect of the purchasing process, from order placement to delivery.

This allows you to accurately analyze customer demand and adjust your inventory accordingly, so you don’t waste resources. On the whole, Oracle Netsuite is a compelling piece of software that offers an all-in-one solution to various tasks.

Pros

  • Suited for large-scale businesses
  • ERP and accounting in one
  • Supports over 190 currencies

Cons

  • Can be expensive

Pricing

The cost of this software will depend on what features and services you need for your business. However, you’re looking at around $99/month for the basic package.

It’s a bit more expensive than other desktop accounting software packages, but its comprehensive feature set makes it worth the price, especially for larger trucking businesses.

 

3. QuickBooks — Excellent Choice for Small-Sized Trucking Companies

QuickBooks is known for being a budget-friendly accounting solution for small and mid-sized businesses, but it’s also an excellent choice for trucking companies.

QuickBooks — Excellent Accounting Tool for Small-Sized Trucking Companies
Pricing No. Of Users Mobile App Trial Version
$5.10/month 1 Yes Yes

With QuickBooks, you can easily track driver paychecks and fuel expenses and manage accounts payable and receivable.

It’s easy to end up overspending on labor costs without realizing it until it’s too late. To stay on top of your expenses, labor cost management is essential.

With QuickBooks, you can easily track them by fleet, driver, and more. You can also set up alerts for when labor costs exceed your budget, so you can take action quickly and make changes.

Also included in QuickBooks is a time-tracking feature that allows you to track how long each driver is on the road. This helps you ensure:

    1. Drivers aren’t driving too long — which can lead to fatigue and other safety hazards
    2. You’re paying your drivers for the exact amount of time they worked

Finally, QuickBooks makes it easy to manage driver payroll with its same-day direct deposit feature. This ensures that drivers get paid quickly and accurately, eliminating the need for manual checks or other forms of payment.

And since QuickBooks integrates seamlessly with major banks, you can rest assured that your payments are secure and accurate.

Pros

  • Quick to set up
  • Budget-friendly
  • Unlimited invoicing

Cons

  • Minimal reporting and analytics

Pricing

QuickBooks offers 3 pricing plans to fit your business needs.

QuickBooks pricing

Take note that these prices are 70% off the regular prices, and all these plans are covered with a lengthy 30-day free trial. Take advantage of this and start managing your finances with Zoho Books today.

For more, here’s what each plan offers:

    • Simple Start plan — Ideal for freelancers and small businesses that need basic bookkeeping
    • Essential plan — Includes additional features like multi-currency transactions and project tracking
    • Plus plan — Has advanced features, such as automated recurring invoices and payments and priority customer service

On the whole, QuickBooks helps you stay on top of your expenses while keeping your drivers happy and safe on the roads. Try it risk-free today.

 

4. Sage — Cloud-Based Solution for Mid-Sized Trucking Companies

Sage provides one of the best cloud-based accounting solutions tailored to mid-sized businesses. You can easily manage all your accounting needs, from invoicing and payroll to taxes and expenses. Sage makes it easy for you to get everything done quickly and accurately.

Sage — Cloud-Based Accounting Software for Mid-Sized Trucking Companies
Pricing No. Of Users Mobile App Trial Version
$10/month 1 Yes Yes

If you’re running a trucking business, having an accountant to help ensure everything is accurate and up-to-date is essential. Sage makes it easy to collaborate with your accounting team by providing the tools they need to do their job.

With Sage’s cloud-based solution, you can easily share data and documents securely, allowing for more efficient and real-time collaboration between you and your accountant.

Another helpful feature of Sage accounting software is bank reconciliation. This helps you keep track of your financial transactions and ensure your books are accurate.

Without bank reconciliation, it’s easy to miss essential discrepancies that could lead to costly mistakes. With Sage, you can quickly and automatically reconcile accounts and stay on top of any potential issues before they become a problem.

Lastly, taxes are unavoidable in running a trucking business, and Sage makes it easy to stay on top of them. The tax management feature lets you easily track and manage your taxes from within the software.

This saves time and money by ensuring everything is accurate so that you don’t have to worry about any costly mistakes or penalties due to incorrect filings.

Pros

  • Cheap
  • Cloud-based
  • Multi-currency

Cons

  • Outdated UI

Pricing

There are only two plans to choose from with Sage Accounting. For trucking businesses with basic accounting needs, the Start plan is ideal. It has all the features you need for an affordable price.

Sage Accounting pricing

The full Sage Accounting plan is perfect for you if you want more advanced features, such as inventory tracking and automatic bank reconciliation. This plan offers everything you need to make your business run smoothly and grow, and it’s currently 70% off for the first 6 months.

Overall, Sage is great if you’re managing a mid-sized trucking business. However, you and your accountant may struggle to learn to use the software, as the interface is a bit outdated compared to competitors.

 

5. FreshBooks — Accounting Software for Small-Sized Trucking Companies

FreshBooks is a low-cost accounting software that can be used by trucking companies to manage their finances. It offers features like invoicing, expense tracking, and reconciliation of accounts.

FreshBooks — Budget Accounting Software for Trucking Companies
Pricing No. Of Users Mobile App Trial Version
$6/month 5 Yes Yes

FreshBooks is an excellent choice for trucking companies looking for a low-cost accounting software solution.

One of its most useful features is the ability to create automated payment and billing schedules; you can send invoices on time and track payments, ensuring you’re always paid promptly for your services.

With automated billing, you can also be sure that all of your bills are paid on time and that customers are charged correctly. Without this feature, it’s difficult to keep track of the payments you need to make and receive.

FreshBooks also offers an excellent way for trucking companies to look professional. With its customizable invoice templates, you can ensure that all of your invoices are in the same format and look consistent each time.

This makes it easy to create an official-looking document that customers will take seriously, giving you an edge over competitors who don’t have this feature.

Pros

  • Low-cost
  • Offers time tracking
  • Customizable invoice

Cons

  • Basic features

Pricing

There are 4 plans available for FreshBooks to fit your trucking business’ needs. No matter which plans you choose, FreshBooks will help make your accounting and bookkeeping easy and efficient at a very low cost.

FreshBooks pricing

Here’s what you get with these plans:

    • Lite — Invoicing, expense tracking, time tracking, and more
    • Plus — Features like automatic payments, project management, and advanced reporting
    • Premium — All the features available
    • Select — Offers custom pricing for larger trucker companies

Overall, FreshBooks is an excellent low-cost accounting solution for trucking companies. The only downside is that it lacks advanced features like payroll services, which can be found in more comprehensive software solutions.

 

6. Xero — Excellent Choice for Multiple Clients Management

Xero’s sleek UI makes managing multiple clients from one convenient dashboard a breeze. It also has a wide range of features that make it ideal for trucking companies, including integrated payroll and invoicing capabilities.

Xero — Superb Accounting Software for Trucker Businesses
Pricing No. Of Users Mobile App Trial Version
$13/month Unlimited Yes Yes

Managing multiple clients could become a logistical nightmare, but being a cloud-based accounting software, Xero allows you to run your trucking company from anywhere with an internet connection.

You can monitor invoices, track payments, and manage payroll remotely. This is particularly important for trucking companies with drivers working across the country since they won’t be able to access their office systems while on the road.

In addition, Xero’s automated features make it ridiculously easy to manage routine accounting tasks such as invoicing and payroll. This saves you time and money, allowing you to focus on more critical aspects of your business.

Without automation, trucking companies would manually enter information for each client, which could be incredibly time-consuming. Automating processes ensures you stay organized and efficient with your paperwork.

We also understand that tracking payroll could become overwhelming, resulting in delays or inaccuracies in payments. Xero’s integrated payroll feature makes managing employee paychecks super simple.

It lets you easily track multiple client payments and generate accurate reports in minutes. This is essential to running a trucking business since it ensures that your employees are paid on time and accurately.

Pros

  • Cloud-based
  • Easy to use
  • Sleek UI

Cons

  • Multi-currency is only available on the Established plan

Pricing

With Xero, you can choose between 3 pricing plans:

Xero pricing

Xero’s the perfect choice for trucking companies looking for cloud-based accounting software. It’s easy to set up and use, and its wide range of features makes it ideal for managing multiple clients.

However, it lacks multi-currency support, which could be an issue for larger companies. But if you’re looking for a powerful yet cost-effective accounting solution, Xero is the way to go.

 

7. Bonsai — Low-Cost Software With Complete Features for Trucking Companies

Bonsai, also known as Hello Bonsai, is a low-cost software that’s perfect for trucking companies. It offers a comprehensive range of features that include invoicing, accounts receivable and payable tracking, expense management, and more.

Bonsai — All-in-one solution for trucker companies
Pricing No. Of Users Mobile App Trial Version
$24/month Unlimited Yes Yes

Time tracking is essential for any trucking company, as it’s necessary to ensure that operations run smoothly and efficiently. One of the standout features of Bonsai is its time-tracking capability available across all major devices, including mobile.

Bonsai’s time tracking is superb for optimizing operations and maximizing efficiency

For example, it can give you insight into which routes take longer than others so that you can adjust accordingly. Additionally, keeping track of time spent on jobs makes invoices much easier to manage since all the data is already in the system.

Bonsai also has a client CRM feature that allows you to easily manage and track customer relationships. This is especially useful for trucking companies, as it can help build strong relationships with clients and ensure their satisfaction.

With the Client CRM, you can store customer data such as contact information, order details, invoices, etc. You can also use the feature to send automated emails or texts when orders are ready for pickup or delivery.

This functionality will save your company time and money while ensuring that customers remain happy with your service. Plus, on top of this, Bonsai also offers forms and powerful automation that allow you to streamline operations even further.

You can easily create custom forms for collecting driver information and automate tasks such as invoicing and payment processing. This makes it easy to keep track of all your data in one place while saving you time and money in the long run.

Pros

  • Time-tracker
  • CRM
  • Expense tracking

Cons

  • Only available in English

Pricing

You can choose between 3 different plans:

Bonsai pricing

Aside from additional collaborators, you get access to advanced features like Client CRM and other automation when upgrading from Starter to Professional. The higher-tier plans also include project management features, such as task lists and Kanban boards.

As one of the best small business accounting tools, there’s no doubt that Bonsai is an excellent choice for trucking companies looking for a low-cost software solution with comprehensive features.

However, there are certain features like bank reconciliation advanced automations that are not available here.

 

Best Trucker Accounting Software | Top 7 Compared

For an easy head-to-head overview of key criteria, check out our comparison table below and see what the best software for your trucking company is at a glance:

Software Pricing No. Of Users Mobile App Trial Version
Zoho Books $10/month 3 Yes Yes
Oracle Netsuite Not Published Unspecified Yes Yes
QuickBooks $5.10/month 1 Yes Yes
Sage Accounting $10/month 1 Yes Yes
FreshBooks $6/month 5 Yes Yes
Xero $13/month Unlimited Yes Yes
Bonsai $24/month Unlimited Yes Yes

Why You Need Accounting Software for Your Trucking Company

As a trucking company, you know how important it is to keep track of your finances.

You need to be able to track expenses, invoices, and payments from customers and manage payroll for your employees. You need the right accounting software to do all this efficiently and accurately.

Here are some reasons you should invest in accounting software for your trucking company:

Manage Your Driver’s Payroll

Payroll is a major expense for any business and is especially important for trucking companies. You need to make sure you pay your drivers accurately and on time.

With accounting software, you can easily track hours worked, deductions taken from each paycheck, and other relevant payroll information. This makes it easy to manage drivers’ payroll quickly and efficiently.

Save Time On Billing and Invoicing

Billing customers can be a time-consuming process if done manually or with spreadsheets. Accounting software automates the process, so invoices are sent out quickly and accurately.

This eliminates the need to manually enter customer data into a spreadsheet and can save you a lot of time and effort.

Track Expenses Easily

Trucking companies often need to track expenses for their business, such as fuel and maintenance costs.

Accounting software makes it easy to keep track of these expenses so that you know how much money is being spent each month. This helps you stay on top of your finances and ensure that your trucking company runs efficiently.

Improve Your Financial Forecasting

Accounting software also makes it easier to forecast your financial performance in the future. You can quickly see trends in your data and use this information to predict where your business will be in the next few months or years.

With this insight, you can make intelligent decisions about your trucking company’s future and stay ahead of the competition.

As you can see, digital tools like these are essential for any small business. It helps you:

    • Manage payroll accurately
    • Save time on billing and invoicing customers
    • Easily track expenses
    • Improve your financial forecasting capabilities

Investing in quality accounting software is a wise decision that’ll undoubtedly pay dividends for your business over time.

How to Choose the Best Trucker Accounting Software for Your Business

Running a trucking business can be a challenging job. You need to keep track of all the income and expenses, manage payroll, monitor inventory levels, and so much more.

To make this easier, you should consider investing in accounting software designed for truckers. With the right tool, you can easily manage your finances and ensure your business runs smoothly.

This is also a must-have tool if you want to stay ahead of your competition. To find the best accounting software for truckers, there are a few key features that you should look out for:

User-Friendly Interface

The first thing to consider is whether the software has an intuitive user interface. It should be easy to navigate and understand so you can quickly get up and running with the program.

Automation

Look for software that’s capable of automating various aspects of your business. This could include creating invoices, tracking expenses, and calculating payroll taxes. Automation makes tedious tasks easier to manage and helps you save time in the long run.

Security

Make sure the accounting software you choose has top-notch security measures in place. You should look for data encryption, two-factor authentication, and secure cloud storage options to keep your business’s financial information safe.

Bear in mind that most leading accounting solutions like those reviewed above have all the necessary security in place.

Support

It’s also important to ensure that the software you choose offers reliable customer support. If you ever encounter any issues, you should be able to get help quickly and easily.

Trucker Accounting Software FAQs

How do trucking companies do bookkeeping?

What does an accountant for a trucking company do?

What is accounting in trucking?

What’s the best accounting software for trucking companies?

Are there free trucking accounting software solutions?

Conclusion | What’s the Best Trucking Accounting Software in 2023?

From simple invoicing to complex tax filings, these accounting software solutions provide accurate and efficient tracking of business expenses so that you can focus on what matters most. Here are the top 7 accounting software solutions for truckers in 2023:

  1. Zoho Books — Top Pick for the Best Trucking Accounting Software | Start Your 14-Day Free Trial Today.
  2. Oracle NetSuite — Superb for Enterprise Trucking Companies | Try it Free for 14 Days Before You Buy.
  3. QuickBooks — The Best Accounting Software for Small Trucking Companies | Take Advantage of the Lengthy 30-Day Free Trial.
  4. Sage — A Powerful Option for Mid-Sized Trucking Companies Looking.
  5. FreshBooks — The Perfect Budget Trucking Accounting Tool for Independent Owner-Operators.
  6. Xero — Superb for Managing Multiple Entities Within the Same Trucking Company Structure.
  7. Bonsai — An Excellent All-in-One, Budget-Friendly Accounting Solution for Trucker Companies.

Our research found that Zoho Books is the best trucking accounting software for truckers in 2023. The software offers a comprehensive suite of features that focuses on efficiency thanks to its robust automations and intuitive user experience.

Try it risk-free for a full 2 weeks with the free trial and discover why this tool tops lists like these repeatedly.

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