Intelligent Capture: The Future of Scanning

Intelligent Capture, unlike traditional capture systems, recognizes and extracts vital information from both paper and electronic documents.

Russell Kirsch helped kickstart the information technology revolution by scanning the first image to a computer in 1957. Faxes, package barcodes, desktop publishing, digital photography, CAT scans, and a slew of other imaging technologies arose from that first scan.

Many of these transformed the way people worked.

Most organizations were using scanners to turn their images and physical documents into digital versions by the 1990s. Over time, we saw improvement in resolution.

However, papers still required to be physically handled, sorted, and filed once they were scanned. Furthermore, there were limits to technology’s utility due to this time-consuming and arduous process. Organizations were looking for easier, more effective ways to digitize and manage their papers for some time.

Optical Character Recognition (OCR) was first presented as an aid for the visually challenged. It took the written word and translated it into a digital form. The computer recognizes text and even reads it aloud. This technology has evolved and grown over time. In addition, it currently performs many basic corporate tasks. It handles such things as data entry, automatic recognition, and document content extraction.

Many businesses use this technology to index and organize information into databases and hierarchies. In addition, they enable complicated retention schedules. This allows their personnel to focus on more important tasks.

While OCR technology has made it possible for many organizations to work more efficiently, it’s not without its flaws. The digital world and business continue to evolve. Therefore, the software required to keep up with these changes must become even more adaptable.

Traditional capture systems have a problem.

According to a recent poll, the most important factor in selecting a scanning and data capture solution was to improve search and sharing capabilities.

Organizations are seeking ways to make communication and information access easier. They would like it to be more useful for their staff now more than ever. Employees must be able to locate the papers and data they require at all times.

Unfortunately, standard data capturing techniques make this difficult.

For a variety of reasons, businesses are having trouble with their current data collection technologies. Some of these include invoices, receipts, cheques, applications, and other documents. In addition, each of these document kinds is handled, kept, and disposed of in a different way. Traditional document capturing systems struggle to adapt to new document types.

Accuracy and Quality of Capture

Out-of-the-box accuracy is highly critical to leaders questioned when choosing capture software. Businesses do not need or want inaccurate data. They require accurate and dependable data.


The present capture system was challenging to configure for 38% of respondents of the poll. Employees spend more time trying to figure out how to use their system rather than really using it to help their company.

Every day, firms are confronted with new legislation, technology, document kinds, and information. To keep up with their growing needs, the solution they use must be scalable and adaptable.

The future of scanning is intelligent capture.

In today’s digital economy, businesses want a solution that evolves over time.

The future of technology is unclear. However, we see how the Internet of Things, Big Data, and Bring Your Own Device (BYOD), among other things, are altering not only how we work, but also where we work.

Organizations that simplify, standardize, and automate their document collection system are able to revolutionize their business operations. In addition, they uncover the value of the data and insights buried in their paper records.

Intelligent capture, unlike traditional capture systems, recognizes and extracts vital information from both paper and electronic documents. It does this without the need for human intervention. Program in the system all business norms, industry regulations, and a clear structure. This allows you to extract the useful information associated with and in the document. In addition, it lets you appropriately categorize it, and act on it.

Some of the Helpful Benefits of Intelligent Capture

  • Increase productivity. It allows your employees to concentrate on more important activities and initiatives.
  • Improve teamwork. It allows team members to share information from across the room or around the world.
  • Protect your organization from data loss and severe breaches. This is done by routing information to secure depositories. This happens as the data is created. In addition, as access restrictions are enforced, data is further protected.
  • Simplify compliance. This is done by automatically classifying and sorting data into the appropriate retention buckets. Similarly, this ensures that it is immediately available in the event of an audit or other legal action.
  • Identify and eliminate any expired or obsolete documents. In addition, specify destruction dates for various document categories within the system.
  • Provide metadata analysis on various sorts of documents and records. Furthermore, analyze the data collected from those records. This provides vital decision-making insights.

Wrapping Up

In conclusion, almost every company now recognizes that digital transformation, in some form or another, is critical to its success. There’s no questioning the necessity for change. However, how you go about it will prove critical in the near term.

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